Documents Required for a Police Clearance Certificate (PCC)

Meridean Overseas
Meridean Overseas

Updated On 06 January 2024 & Read Time 13 minutes


Do you want to study abroad? You must prepare several documents to gain admission to a foreign university. PCC full form is the Police Clearance Certificate, and it is another requirement. Even though you might not need PCC everywhere, you must need it to extend your period.


So, in this blog, you will learn about the Documents required for PCC, its application process, what it is, and tips for a smooth application process for PCC.


Police Clearance Certificate and who needs it?

Law enforcement agencies provide a Police Clearance Certificate, which confirms that you do not have any criminal record or outstanding charges within a given territory. This certificate is a kind of evidence of your good character.


A Police Clearance Certificate is essential when you apply for a visa, permanent residency, employment, adoption, or professional license. So, you need to submit your PCC Application Form at the Passport Seva Kendra (PSK), governed by your Passport Office (PO).


Furthermore, if the country you are applying to study or work in requires the PCC document, you have to acquire it even if you are a child. Aside from this, you may find out what Police Clearance Certificate Documents are necessary to obtain an education loan when you must also pay for the finances of your higher studies.


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Who needs a Police Clearance Certificate?

When applying for a green card through the National Visa Center (NVC), family members, including the applicant who is a family member, are required to submit a photocopy of their police clearance certificate to the NVC. Additionally, they must bring the original or a certified copy of the certificate to their green card interview.


For family members applying for a green card from within the United States, the documentation differs. Instead of a police clearance certificate, they are required to present police records. Individuals who are at least 16 years old must obtain a police clearance certificate from each of the following countries, irrespective of any past detentions:

  • The country of current residency, if different from the place of citizenship, provided they have spent at least six months there at any point in their life.

  • If they have resided there for at least 6 months, the country of citizenship.

  • Any other country where they lived for at least a year and were at least 16 years old.


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Documents Required for a Police Clearance Certificate

Acquiring a Police Clearance Certificate (PCC) concerns navigating various requirements and documents, each dependent on the issuing body and the purpose of the certificate. You must recognise that these criteria are subject to change, which highlights the importance of clarifying the specific documents required for PCC based on individual circumstances.


Here, we explore the documents required for PCC application, acknowledging that additional documents and requirements may arise based on unique situations or specific country regulations.


Proof of Identity

One of the fundamental Documents Required for a Police Clearance Certificate application is proof of identity. This proof of identity incorporates a valid passport, national identity card, or driver's license. These Police Clearance Certificate documents serve as primary identification and help establish your identity.



Many countries demand fingerprinting as part of the Police Clearance Certificate application process. You need to undergo fingerprinting at authorised police stations or recognised institutions. Further, the obtained fingerprint records are cross-checked against criminal databases to verify your criminal background.


Previous Police Certificates

Depending on specific circumstances, you may be required to present police clearance certificates from countries where they have previously resided for an extended period. These certificates are crucial in confirming the absence or presence of a criminal record in particular jurisdictions.


Application Form

Each issuing authority typically provides its application form. It is imperative to fill out this form with accurate and comprehensive information. The application form serves as a standardised way to collect your necessary details.


Passport-sized Images

A common requirement is submitting recent passport-sized photos to accompany the Police Clearance Certificate application. These images aid in visual identification and are often affixed to the certificate for reference.


Address Proof

Providing proof of address is another critical requirement. This address proof may cover utility bills such as telephone, water, or electricity bills, as well as documents like Voter ID or Election Commission card using an Aadhaar Card ID with a photo. Moreover, a copy of the current bank account's passbook and a lease arrangement, registered as per the Registration Act of 1908, may be necessary.


Passport of the Spouse

If applicable, a copy of your spouse's passport may be required. Your current address must match the spouse's present residence, and your name must be included as the spouse on the relevant pages of the passport's family information.


Certificate from Employers

A certificate issued on the letterhead of reputable organisations by employers may be necessary to validate employment history and character.


Parent's Passport (for Children)

A copy of the parent's passport may be needed for children as part of the application process.


Additional Police Clearance Certificate Documents and Requirements

Beyond the essential Documents Required for a Police Clearance Certificate mentioned above, particular possibilities or specific countries may necessitate additional documentation. This can include certification of documents by a recognised authority, consular attestation if applying from a foreign nation and letters of reference from employers or educational institutions. In addition, personal statements outlining the purpose of your application and relevant character evaluation information are also included.


Also, Read: Top USA Universities With High Acceptance Rates


Police Verification for PCC

Police verification is crucial in getting a Police Clearance Certificate (PCC) when the provided home address differs from the one in the current passport. Two scenarios explain when police verification becomes necessary.

Case 1:

Suppose you apply for a Police Clearance Certificate in January 2024 and live at the same address indicated in the passport issued on February 2, 2018. In that case, no additional police verification is required. In this case, the PCC will be given during the appointment at the passport office.

Case 2:

For those whose passport was initially granted in February 2013, renewed in February 2024, and still requires a move, police checks are only mandatory once the passport expires. However, if applying for a Police Clearance Certificate after the passport's expiration, even if residing at the same location, physical police verification becomes necessary.


Understanding these procedures explains when police verification is triggered, facilitating the process for individuals seeking a Police Clearance Certificate with updated residential information. 


Process to Apply for a Police Clearance Certificate (PCC Online)

If you want a Police Clearance Certificate (PCC), follow these simple steps:


  • Online Registration: To register, go to the Passport Seva web portal. If you haven't already, go to the site and create an account.

  • Navigate to PCC Application: Once registered, go to the portal and click on the 'request for police clearance certificate' link. This will take you to the appropriate place to start the PCC application process.

  • Complete Application Form: Fill in the required information precisely. To ensure completeness and correctness, provide all the necessary information as requested on the application form.

  • Payment and Appointment Scheduling: After completing the application, click the 'pay and schedule appointment' button. Continue to the online payment for the PCC application. Schedule your appointment for additional processing once your payment has been confirmed.

  • Print Application Receipt: After successful payment and appointment scheduling, print the application receipt. This paper acts as a verification of your application and payment. Therefore, make a copy for your records.

  • Visit Passport Seva Kendra (PSK) / Regional Passport Office (RPO): Visit the designated Passport Seva Kendra (PSK) or Regional Passport Office (RPO) on the day of your appointment. Bring all relevant documentation, including the printed application receipt, and be prepared for any additional verification steps.


These steps will guide you through the application process for obtaining a Police Clearance Certificate. You must adhere to the instructions provided on the Passport Seva online portal and ensure the accuracy of the information provided during the application process.


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Application Process for Police Clearance Certificate (PCC Online)

Now that you have an idea of what Police Clearance Certificate Documents are required, having a good knowledge of how to apply for PPC online is quite significant. So, the below points are the steps to apply for a Police Clearance Certificate.

  • You need to visit the Passport Seva online portal to create an account. 

  • You can now click on the option of the ‘Apply for Police Clearance Certificate’ link. 

  • You are required to fill in all the details for the process of applying for PCC. 

  • You must click the ‘pay and schedule appointment’ link to continue with the payment and confirm your appointment schedule. 

  • After completing your payment, you may print out your application receipt. 

  • You must also visit the Passport Seva Kendra (PSK) / Regional Passport Office (RPO) on the day of your appointment. 


Steps to Check Police Character Certificate Online (PCC Apply Online)

Meanwhile, the Police Character Certificate (PCC) is required for the passport renewal process. Students and people can apply for their PCC online by visiting the official state police website. The following are the processes for applying for PCC online through the State Police Portal:

  • You must visit the official State Police Website and click on the ‘Police Verification Certificate’ option.

  • You need to fill out the correct details against each column of the PCC verification form.

  • You must now upload your picture in the dimensions mentioned on the official website. Also, you must take care of a valid ID proof of your present address in the state you are applying from.

  • Finally, you should pay your non-refundable fee for the Police Verification Certification.

  • The PCC appointment will be completed within 7 working days of booking the application for the Police Character Certificate.


Download your Police Verification Certificate

From the police verification form to the PCC appointment and download the certificate, you must be aware of the application process for getting a Police Clearance Certificate (PCC). This complete process takes 7 to 21 working days.


Thus, it is of high importance that you must verify the specific duration at the time of appointment. You can conveniently visit the official state police website and check the status online to track the progress of your verification and Police Clearance Certificate.


You gain access to real-time updates on your application status, giving you transparency throughout the verification process. The finished Police Clearance Certificate may be accessed online from the official state police website once the verification procedure has been completed.


The streamlined online access ensures your efficiency and ease, which also allows you to get the certificate promptly once you are ready. Staying updated about the processing timeframe and using online tools for status checks help to make acquiring the necessary Police Clearance Certificate go more smoothly and transparently.


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Tips for a Smooth Application Process

Now that you have complete knowledge of the Police Clearance Certificate application, you must also understand some tips to keep in mind while applying for PCC. Check out the below steps:

  • Investigate: You must look thoroughly into the specific requirements and steps of the country or authority issuing the certificate.

  • Accuracy: You should also check that all your information is correct, including personal details, addresses, and dates.

  • Timelines: Begin the application process well ahead of time, as it can sometimes take weeks or even months.

  • Organisation: You must keep all papers organised and easily accessible. Make sure you have both copies and originals when needed.

  • Professional advice: If the process seems confusing or challenging, you have to consider getting advice from immigration attorneys or consultants who specialise in Police Clearance Certificate. They can provide professional guidance to make things easier for you.



To conclude, acquiring a Police Clearance Certificate is a rigorous process that encompasses everything from knowing the required documents to navigating the application and verification steps. Following the specific requirements, staying organised, and getting professional guidance when needed all contribute to a smoother and more transparent application experience, assuring your success in getting your Police Clearance Certificate.


Moreover, we suggest you learn more about the Documents required for PCC. In that case, you can contact our expert educational counsellors at any Meridean Overseas Education Consultants (MOEC) branch. Our expert study abroad consultant will provide the best guidance and support if you need more information on Documents Required for a Police Clearance Certificate. You can also take free online counselling through our website. For more information or queries, contact or 1800-1230-00011.



Q. What paperwork is needed to get a police clearance certificate?

Ans. Proof of identity (passport, national ID, or driver's licence), fingerprint records, previous police certificates from relevant countries, a completed application form, recent passport-sized photos, address proof (utility bills or official documents), and additional documents based on specific requirements are typically required when applying for a Police Clearance Certificate (PCC).


Q. Do I need to present a Police Clearance Certificate (PCC) from every nation in which I reside?

Ans. The granting authority and the purpose of the certificate determine the need for a Police Clearance Certificate (PCC). Typically, individuals may need a PCC from their current place of residence, their country of citizenship, and any other nation where they have resided for an extended period, especially if they were at least 16 at the time.


Q. Can I receive a Police Clearance Certificate (PCC) from a foreign nation while residing abroad?

Ans. Yes, receiving a PCC from a foreign country while living abroad is possible. You can usually apply for it through the consulate or embassy of the nation where the certificate is required. The procedure may vary, and consular attestation may be necessary.


Q. What is a Police Clearance Certificate (PCC)?

Ans. A Police Clearance Certificate is a document issued by law enforcement agencies that confirms your lack of a criminal record or outstanding charges within a given jurisdiction. This document is evidence of good character and is a prerequisite for visa applications, employment, residency, and other official matters.


Q. Is it compulsory to provide a Police Clearance Certificate for a student visa application?

Ans. Each country has different requirements for a Police Clearance Certificate in a student visa application. Some countries may need it as part of the visa application procedure to confirm that you have no criminal history. For more information, see the specific visa requirements of the country where you are applying.

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